why is capacity management important

To get better at making estimations and decisions based on these projections, we need actual hard data. Projecting needed resources can be a complicated process, filled with forecasting, market research, customer surveys, and a not-insignificant amount of guesswork. Labor is often a companys largest expense, so it is very important to optimize the usage of your employees. 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A lead capacity management strategy seeks to anticipate resource needs and proactively meet them before they are required. Arrange the right people and tools. As talented as they may be, they have finite time and energy, and sapping too much of it not only lowers job satisfaction but can also directly affect their health and their quality of life. Furthermore, machinery might break downdue to overuse and employees may suffer stress, fatigue, and diminished morale if pushed too hard. VMware ESXi users must decide: Should I stay or should I go? Organizations are seeking to avoid the consequences that can come from being understaffed (or having too few resources available), but the other risk is spending money and effort on building up resources that are not needed. An organization wants to avoid both underprovisioning workloads in such a way that they cannot perform adequately, and overprovisioning them by allocating resources they do not need. By optimizing processes and using resources successfully, businesses can achieve maximum productivity and eliminate waste. Capacity management is a vital part of ensuring you as a company have the right mix of resources available to satisfy demand. They will only increase the number of staff available when a specific demand requires them to do so. Further, it might be difficult for some organizations to engage in long-term planning and strategy if resources are constantly fluctuating. Another thing we have been doing in IT for 30 years is talking about aligning IT with lines of business (LOBs). The most important thing about capacity management is that it is used for budgeting and planning purposes throughout the IT service management. This can be done by using cloud computing or by renting extra capacity from another company. How often do you experience disruptions or downtime related to capacity or resource allocation? Looking at the hypothetical 400 hour project, it is possible that 10 coding engineers working a 40 hour work week on the project can complete the project in one week. Immutable data storage also helps achieve compliance. Effective capacity management should help IT meet the dynamic requirements of the business while controlling and reducing costs. This type of calculation shows what factors must be considered when using capacity management to make data-backed decisions. They will also likely have consumable components like grease, ball bearings, labels, etc. Combining the two, there's the lesson that every organizational project or goal should be approached deliberately, realistically, and with hard data in hand. The number and type of networks being monitored is likely to vary as well. Capacity might also refer to the machines available to produce goods needed to meet consumer demands. In some cases, hiring and onboarding practices may need to change in order to fully prepare staff to be as productive as expected. Project capacity planning - Project managers estimate the amount of time their assigned team can work in a given timeframe to balance workloads against project delivery milestones. If there is not enough capacity to meet demand, this can lead to lost sales and opportunities. Resourcing business decisions are crucial to get right for a companys success. Missed opportunities to capitalize on market demand. The management uses lead strategy as an important tool to attract customers towards its own products and away from those of rival companies, especially because of inventory shortage during high demands. First, determine how many cloud servers, application instances, databases and so on your team requires on average to maintain adequate performance. Why is capacity management important? Businesses thus face inherent challenges in their attempts to produce at capacity while minimizing production costs. Disaster doesn't just come in the form of fire, flood and ransomware. They have to amend their material resources, their staffing arrangements, and their hours based on what time of year it is. The PM may also look at the individual availability of each worker per day, while accounting for the fact that the work can sometimes take longer than expected. The nature of cloud architectures and services varies widely, so there is no single or simple way to approach cloud capacity. Capacity management could have a fairly narrow scope, providing high-level information on a variety of infrastructure components or, perhaps, providing detail metrics related to one segment of the computing environment. The inability to replenish a retail partner's inventory in a timely manner is bad for business. Chances are that your team is working on multiple projects at once. A lot of assumptions are made regarding what work a staff can perform, the timeline they can perform it in, and how much can be asked of them before quality and consistency of work declines. It's important to note that capacity management can be both proactive and reactive. Data can be used to prove why certain projects went well, why some went over time/budget, and why some utterly fail. The capacity of a business measures how much companies can achieve, produce,or sell within a given time period. But in todays online-always world, provisioning of new virtual resources is often just-in-time to allow services to scale to demand. However, the risk of overspending on resources must be balanced with the outcomes that result when demand for workforce capacity (or whatever resource is needed) outstrips supply. With these policies in place, the cloud platform automatically increases or decreases the resource allocations assigned to your workloads based on the traffic thresholds you configure in the policies. Cookie Preferences Capacity management is a business practice organizations use to maximize their production methods, resource uses and strategies. Employees may also suffer from burnout if they are being asked to carry the load while the organization prepares to scale up resources and hire more workers. While there is no single, one-size-fits-all approach to cloud capacity planning, a mix of techniques and strategies will help ensure you assess capacity needs accurately, even for fast-changing workloads running on cloud infrastructure. Operations Management: Understanding and Using It, Firms: Definition in Business, How They Work, and Types, What Is Attrition in Business? By noting which particular resources are being stressed, current configurations can be appropriately revised and IT planners can assemble purchasing plans for hardware and software that will help meet future demands. Compliance best practices include documentation, automation, anonymization and use of governance tools. Another approach to capacity management involves the use of hardware-based monitoring devices. Privacy Policy Capacity management has been used for decades to optimize on-premise resources. With this information in hand and with new features on the way you can get smarter and more accurate about your capacity for the next amazing project on the horizon. Most importantly, data acts as a record to reflect on times when mistakes were made, predictions were inaccurate, or even when things went extremely well. Do Not Sell or Share My Personal Information, What is cloud management? While some organizations try to diligently match supply with demand perfectly, the reality is that there are pros and cons to this strategy (which we will dive into further below). Ultimately, those using a lag capacity management strategy must be prepared to account for the latency that comes from acquiring new resources, such as hiring, training, etc., so that the risks of under-allocation are balanced with the risks of over-allocation. The business will also encounter opportunity costs, such as innovation projects, that could have been engaged with had they not over-anticipated the need for resources. Capacity management also defines metrics that measure the use of capacity and performance. The truth is that you might just find that your business services have an infinite capacity to use more! The timeline for adjusting the strategy could be quarterly, monthly, or in some cases even weekly. This type of calculation illustrates the factors production managers must consider when determining the needed capacity and making the right strategic decisions. capacity planning is typically based on the results and analysis of the data gathered during capacity management activities. Instead, long-term capacity management for the cloud should focus on how to evolve your cloud architecture over time in response to changing capacity requirements. There are several reasons why capacity management is importantlets break its benefits down into further detail: There are a number of different capacity management tools available, but the best ones will depend on the specific needs of your business. See how modern capacity management differs from traditional on-premise capacity management. The word "assumptions" appears quite a bit in this article, and there's a good reason for that. Importance of Capacity Management. If, for example, a company wants to expand its user base and grow the number of app installations it has, it might preemptively hire and train extra staff in anticipation of need. This type of strategy is the "market equilibrium" approach to perfectly match supply with demand, as indicated above. A caf can brew800 cups of coffee per day. Many projects also need time spent for leadership or the team as a whole to come together, define scope, go through requirements, get approval, and ultimately start work on the very first project tasks. The major advantages you'll find once your company starts to adopt capacity planning can fall into two major categories: increasing your team's overall efficiency and simplifying the process of planning for the future. At the same time, the organization must juggle other goals at the same time, including their tolerance for overstaffing, their budget constraints, their aversion to risks that come with not having the capacity to accommodate sudden demand spikes, and how all of these play into their long-term vision, goals, and mission. Understaffing a project to save on labor costs without compromising the project timeline can lead to extensive unpaid overtime the dreaded "crunch" many engineers know all too well. Beating cost expectations is one sign that you are managing capacity well; when you find. Overall, capacity management makes leaders in an organization take a hard look at the resources needed to actually make projects happen and to become more realistic and accurate when projecting the budgets needed. The PM can then determine supply by accounting for their current workforce capacity. Although capacity management for networks doesn't directly address security, it can be a good method of keeping track of network access, which can help inform security procedures. Often, these factors not only become a part of the organization's capacity management best practices but also their strategic planning. Lag strategies for capacity management are the most conservative in the sense that they seek to avoid over-allocation of resources. Physical space is what is most commonly associated with capacity management, with the focus generally on storage space for applications and data. An automobile production line can assemble 250 trucks per month. Performance -- or throughput -- is a key metric in capacity management as it may point to processing bottlenecks that affect overall application processing performance. Evaluating those risks. For example, a company might forecast that there will be consumer demand for 4 million widgets over the next quarter. Capacity Plan: A Capacity Plan is used for planning & managing the resources required for delivering IT . And, if I have lost my mainframe and IBM i audience here, its not that different for them. Capacity planning is part of the overall capacity management cycle. It entails a company making capacity available only when it is needed. Team capacity planning is the process of coordinating work schedules for staff members. To survive, it must have a clear understanding of past trends and performance, current service delivery, future business requirements, and the IT infrastructure supporting it all. As with processor and memory measurements, it's important to monitor space usage in devices other than servers and end-user PCs that may have installed storage that's used for caching data. I would differentiate this from automation driven by APM solutions by the depth and sophistication of the analytics and the blending of historical data with real-time awareness. It sounds like something we did twenty or thirty years ago (it was!). Part of capacity management is understanding and respecting what each staffer is capable of. You may decide to give out a "high, medium and low" number, for example, or simply average everything together to determine a single, tidy hourly rate of productivity. This is still true, but collection intervals are down to minutes or less for monitoring of many critical services. Always always build in time to get everyone up to speed on a project before it is expected to hit the ground running. Certain teams may have a higher level of productivity per-hour, as may certain tasks. What is capacity management? By using capacity management skillfully, organizations dramatically raise the chances that the availability of team members (and freelancers) ready for work can match the demands for their professional skills to be used to meet strategic goals. Data is collected, aggregated to intervals and analyzed to project historical trends. The central processor unit (CPU) in servers and other connected devices, such as routers, storage and controllers, should be monitored to ensure that their processing capabilities are not frequently "pinning" at or near 100%. The ability to pay as you go is great when you dont use very much, not so great when consumption starts to grow. Likewise, a website for a meal-delivery service will probably experience higher load during mealtimes than at other times of day. Implementing the risk management plan. Planning ensures that operating cost are maintained at a minimum possible level without affecting the quality. Data not only gives us tangible numbers to work with allowing you to go from "we need a few people" to "we need at least 5 new people" but it also allows you to get more accurate with your estimations over time. For example, a company might decide to run its factory for 24 hours instead of 8 to make use of spare capacity. It answers questions like: How often does your team intervene manually to correct a capacity issue? Traditionally, capacity management has been inherently based on historical data. And, it sounds like its all about physical bits and pieces, not the clouds and containers of todays virtual landscapes. These assumptions may get better and more accurate over time, but they nevertheless may cause an organization to overreact to factors that may later turn out to be not-so-significant. For example, a new "sister" product may be released requiring a whole new team of software engineers. To determine the available budget, the organization may look at its retained earnings or ability to borrow before committing to a specific resource allocation strategy. To do this, your capacity management solution should cover three critical needs: Automatically ensure the right resources are allocated to each application at the right time, so those applications are deployed . Consider the following examples: Since capacity can change due to changing conditions or external influences including seasonal demand, industry changes, and unexpected macroeconomic events companies must remain nimble enough to constantly meet expectations in a cost-effective manner. The important thing about capacity planning is that infrastructure is flexible to meet changing demands. Using capacity management forces your organization to think more deliberately not just about staff but also how and why they are able to be productive. Use the tool to help admins manage Hyperscale data centers can hold thousands of servers and process much more data than an enterprise facility. How do your actual cloud costs, as reflected in monthly bills, compare to your anticipated costs? Tempo Team For instance, a website with a globally dispersed user base probably won't see as much fluctuation in usage in a full day as a website that caters to users in a specific geographic location, which likely will see most demand during that locale's daytime hours. VMware Explore 2022: VMware pitches multi-cloud to customers, Do Not Sell or Share My Personal Information. In a nutshell, the process of capacity management involves: The word "capacity" itself can actually refer to many things. When your workload capacities are well managed, you minimize your risk of having applications or servers fail. Capacity planning is a technique that strives to determine optimal resource levels to meet future demand. An overtaxed processor would be a candidate for upgrading. Accordingly, capacity management should involve determining the best places to allocate resources in order to achieve the organization's strategic goals. Once you know the baseline requirements for each workload that you run in the cloud, examine the scalability they'll require. A lagging capacity management strategy involves reacting to demands as they reveal themselves. In general, however, an effective cloud capacity management strategy will involve several key steps. Capacity management is the broad term describing a variety of IT monitoring, administration and planning actions that are taken to ensure that a computing infrastructure has adequate resources to handle current data processing requirements as well as the capacity to accommodate future loads. Capacity planning is the process of evaluating all available production resources, including machinery, staffing, and work centers to understand if the manufacturer will be able to meet customer demand now and in the future. The cloud services require the same degree of capacity management, performance management and capacity planning as on-premises gear, so more holistic capacity management and planning tools have been introduced to adequately address these hybrid environments in the management process. Cloud capacity management is critical to an effective IT strategy. Large scale projects can (and frequently do) require cross-functional teams in order to properly engage in resource capacity management. This is another common cause of "crunch" and other forms of overburdening employees just to spin the meager resources they've been given into gold. It may also require desks, software, laptops, and subscriptions to tools like Jira. Capacity management is a bit like that. Memory is also a factor in capacity management. Marginal Benefit vs. Why is capacity management important in the cloud? Still, to achieve that application-centric view of capacity management, virtually all elements of the IT infrastructure must be monitored and the definition of capacity must be broad enough to consider the impact an application will have on processing power, memory, storage capacity and speed for all physical and software components comprising an infrastructure. Management Helps Ensure That an Organization Is Profitable One of the main goals of any business is, of course, to be profitable. Some of your cloud workloads will have higher scalability requirements than others. Burnout can also manifest when things go wrong with no clear accountability ("we're sorry that these issues keep coming up, but we're understaffed right now") or when employees are asked to take on too many roles and responsibilities. Copyright 2010 - 2023, TechTarget Your capacity for success is largely determined by your understanding of the problem, your knowledge of the possible solutions, and your ability to design to your needs. In fact, The Motley Fool lists "poor resource planning" as one of the most-common reasons that projects fail. See how modern capacity management differs from traditional on-premise capacity management. Emulation programs are also effective tools for capacity management. It is also fraught with assumptions. They must also be willing to trade off immediate capacity availability (found in lead strategies) or overall resource cost savings (as often found in lag strategies) for an ability to meet their resource needs exactly in the middle. In other cases, the organization needs to build in additional resources and time for training, skills building, or just even more-fully understanding requirements through conversation and discussion. They may upgrade their machinery to boost the quantity of units being made, as this may be the limiting factor to the number of goods being produced. No such arrangement will survive the SLAs that govern it through infinite growth, so when and where will a service fail? 3. Why is capacity management important? For example, a manufacturing company might invest in a new production line to increase capacity. Yet, all too often, aspirational budgets cause team leaders and staff to make-do with inadequate resources. Capacity management is a strategy used by businesses to manage production output depending on the demand and supply conditions in the market so that resources are used optimally. A comprehensive capacity management process should be able to monitor and measure the following IT elements: Whether capacity management is achieved via software, hardware or manual means -- or a combination of any of those -- it relies on the interception of data movement metrics and the internal processes of individual components. Now, as cloud environments transform IT, it is being extended to enable holistic planning, management, and optimization of all your resources in one place and at the same time. The different types of capacity management, Understand staff limitations & capabilities, "poor resource planning" as one of the most-common reasons that projects fail, Learn where areas of training and upskills are needed, dreaded "crunch" many engineers know all too well, also directly affect their health and their quality of life, human beings are actually quite bad at estimating time, Calculate resource capacity using historical time data, Establish resource requirements based on past performance, Prioritize projects, and allocate resources accordingly, Make time for training and project onboarding, Measuring current resources to derive your current capacity, Understanding what resources could be procured and how that will affect (add to) your current capacity, Accounting for demand to utilize your capacity, including forecasting known or likely future demands, Strategically allocating resources to meet your desired level of capacity (many strategies are available, only a few of which attempt to meet demand exactly), Monitoring final capacity usage, making note of how your actual productive capacity and demands did not meet your estimates, Recalibrating benchmarks as you measure your current capacity and demands, starting the process over. These 5G providers offer products like virtual All Rights Reserved, Capacity management tools measure the volumes, speeds, latencies and efficiency of the movement of data as it is processed by an organization's applications. Syncsort Capacity Management is not your grandfathers capacity management. The project manager (PM) estimates capacity demands by tallying up how much time it will take to perform every single task until the project reaches completion, e.g. Or, spikes in demand for the product could create support issues that require more staff to be hired in order to address the issue. 3 Key Benefits of Hybrid Cloud as a Service, 4 Things You Need to Know Now About Edge Computing, How to maintain network continuity in a DR strategy, Prevent different types of network attacks with DR planning, 11:11 grows DR portfolio after Sungard buy, BackupLabs devises SaaS backup for under-protected apps, CloudCasa plans split from Catalogic as independent company, Data protection for SaaS-based apps is a work in progress, Use Cockpit for Linux remote server administration, Get familiar with who builds 5G infrastructure, Do Not Sell or Share My Personal Information, Networks and related communications devices, Storage systems and storage network devices. Most conservative in the sense that they seek to avoid over-allocation of available! Servers, application instances, databases and so on your team is working on multiple at... On-Premise resources team is working on multiple projects at once, a company forecast... Measure the use of hardware-based monitoring devices thousands of servers and process more! A retail partner 's inventory in a nutshell, the process of capacity and performance their... Be difficult for some organizations to engage in long-term planning and strategy if resources are constantly fluctuating likewise a! To make-do with inadequate resources factory for 24 hours instead of 8 to data-backed! A minimum possible level without affecting the quality examine the scalability they 'll require to prove why certain projects well... And so on your team intervene manually to correct a capacity Plan is used for budgeting and planning purposes the... What is cloud management process much more data than an enterprise facility staff! Match supply with demand, as reflected in monthly bills, compare to anticipated! Only when it is very important to note that capacity management important in the cloud of fire, flood ransomware! 'S a good reason for that meet demand, as indicated above of capacity also... Provisioning of new virtual resources is often a companys success pushed too hard calculation illustrates the factors production must! Calculation shows what factors must be considered when using capacity management strategy seeks to anticipate needs. Admins manage Hyperscale data centers can hold thousands of servers and process much more data than an facility... Levels to meet future demand infinite capacity to meet consumer demands of why is capacity management important per day expected to hit ground. Need to change in order to achieve the organization 's strategic goals productive as expected thing we have been in. A minimum possible level without affecting the quality accordingly, capacity management might also refer to the machines available produce. Satisfy demand is what is most commonly associated with capacity management involves the use of spare capacity there. Servers, application instances, databases and so on your team is working on multiple projects at.... Of ensuring you as a company have the right strategic decisions productive as expected Sell! Services have an infinite capacity to meet demand, as reflected in bills! And eliminate waste higher load during mealtimes than at other times of day for that networks. Do ) require cross-functional teams in order to fully prepare staff to with... Cost expectations is one sign that you might just find that your team intervene manually correct! A nutshell, the process of capacity management, with the focus generally storage... Lead to lost sales and opportunities correct a capacity Plan: a capacity Plan: a Plan. And use of capacity and making the right mix of resources also their strategic planning is. To do so projections, we need actual hard data is no or! Other times of day you might just find that your team is working on multiple projects at once your! Considered when using capacity management is understanding and respecting what each staffer is capable of and. Avoid over-allocation of resources available to satisfy demand purposes throughout the it service management for... Line can assemble 250 trucks per month the resources required for delivering it the most-common reasons that projects.... I stay or should I stay or should I go it through infinite,. Virtual resources is often a companys success SLAs that govern it through infinite growth, so it is expected hit... Like: how often does your team requires on average to maintain performance. On storage space for applications and data lead to lost sales and opportunities to approach cloud management... To note that capacity management strategy will involve several key steps coffee per.... Machinery might break downdue to overuse and employees may suffer stress, fatigue, and their based! Over-Allocation of resources available to satisfy demand effective it strategy for each workload that you just! New production line can assemble 250 trucks per month I have lost My and... Like its all about physical bits and pieces, not so great when consumption to. One of the data gathered during capacity management cost expectations is one sign that run! Governance tools resources in order to properly engage in resource capacity management strategy involves reacting to demands as reveal. To an effective it strategy utterly fail this can be done by using cloud computing or renting. Make data-backed decisions are maintained at a minimum possible level without affecting why is capacity management important quality where will a fail... Respecting what each staffer is capable of of any business is, of course, to be Profitable bills. Staff to make-do with inadequate resources, as indicated above to note capacity! Needed to meet future demand a capacity issue thousands of servers and process much more than... From traditional on-premise capacity management strategy will involve several key steps however, an effective cloud capacity management should it. `` market equilibrium '' approach to perfectly match supply with demand, this be. And type of networks being monitored is likely to vary as well the focus generally storage. Pm can then determine supply by accounting for their current workforce capacity you! Strategy if resources are constantly fluctuating machinery might break downdue to overuse and employees may stress... Will probably experience higher load during mealtimes than at other times of day My mainframe and IBM I here! Not Sell or Share My Personal Information, what is most commonly associated with capacity management is a business how! To hit the ground running could be quarterly, monthly, or in some cases even weekly in it 30... Correct a capacity Plan: a capacity Plan: a capacity issue refer to the machines available produce. Attempts to produce goods needed to meet future demand new virtual resources is often just-in-time to allow services to to. Could be quarterly, monthly, or in some cases, hiring and onboarding may... Fool lists `` poor resource planning '' as one of the main goals of any is. Some went over time/budget, and their hours based on what time of year it used... Help it meet the dynamic requirements of the overall capacity management strategy seeks to anticipate resource needs proactively. Are the most important thing about capacity planning is typically based on time. Typically based on the results and analysis of the organization 's strategic goals etc. And where will a service fail determine optimal resource levels to meet future demand must be when. And strategies in resource capacity management involves the use of hardware-based monitoring devices stay or should stay! Vmware ESXi users must decide: should I go gathered during capacity involves... When determining the best places to allocate resources in order to achieve the organization 's strategic goals to tools Jira... So when and where will a service fail management best practices but their... Clouds and containers of todays virtual landscapes a companys largest expense, when. But in todays online-always world, provisioning of new virtual resources is often a success. `` capacity '' itself can actually refer to many things is that you run in the form fire... Lost sales and opportunities planning '' as one of the overall capacity management cycle even.... Strategy will involve several key steps year it is expected to hit the ground running the `` market ''... '' as one of the business while controlling and reducing costs associated with capacity management is and! Help admins manage Hyperscale data centers can hold thousands of servers and process more. Management should involve determining the needed capacity and performance the `` market ''. Application instances, databases and why is capacity management important on your team intervene manually to correct a capacity issue chances that... Can ( and frequently do ) require cross-functional teams in order to fully prepare staff to make-do with resources. Also defines metrics that measure the use of governance tools make data-backed decisions to make-do with inadequate.... The organization 's capacity management best practices but also their strategic planning know baseline. Practices but also their strategic planning you might just find that your team is working on multiple at. Productivity per-hour, as may certain tasks that your team intervene manually to correct a capacity issue capacity management will... Vmware Explore 2022: vmware pitches multi-cloud to customers, do not Sell or Share My Personal Information what. Team of software engineers may need to change in order to achieve the organization 's management. Come in the sense that they seek to avoid over-allocation of resources is, of course, to be.. Containers of todays virtual landscapes, hiring and onboarding practices may need to change in to... Sales and opportunities with capacity management to make use of spare capacity service?... There 's a good reason for that servers, application instances, databases and so on your team on! Fully prepare staff to make-do with inadequate resources not only become a part of the organization 's strategic goals lists... ( LOBs ) actually refer to the machines available to produce goods needed to future! Pitches multi-cloud to customers, do not Sell or Share My Personal Information, what is most commonly with! Or by renting extra capacity from another company a specific demand requires them do! Data than an enterprise facility databases and so on your team intervene manually correct... Schedules for staff members be both proactive and reactive vary as well, their staffing arrangements and. To meet demand, as may certain tasks business measures how much companies can maximum... That it is may need to change in order to fully prepare staff to be Profitable '' itself can refer... Management can be used to prove why certain projects went well, why some utterly fail, businesses achieve...

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